Enterprise archiving is an important aspect of your business’s data management, and it can help you meet your compliance needs. There are several benefits to storing your data off-line, as you will not have to worry about it being tampered with or stolen. Additionally, you will save money by reducing the amount of storage space needed.
Offline storage reduces the risk of theft and modification
One of the most difficult tasks facing any organization is the retention of large amounts of unstructured data. The proliferation of digital data has opened the door to cyber crime, ransomware and other malware laden calamities. In order to counter this problem, companies need to find a way to store and retrieve critical information while maintaining a safe chain of custody. This is best accomplished by using an offline storage solution. Offline solutions allow companies to store data that would otherwise be lost due to fire, water or theft. Optical disc based systems are a popular off-line storage solution for a variety of reasons.
While there is no magic bullet solution to the challenge, offline storage solutions provide a degree of certainty to users that their data is being kept at the highest level of security. Not only does this type of storage solution protect against unauthorized access and damage, it also serves as a disaster recovery site if the worst should happen.
Reducing the cost of primary storage
Data archiving is the process of moving data no longer in use to an archived storage medium. This can reduce costs on secondary and primary storage.
There are several different ways to archive your data. These include using an offsite cloud storage solution, or storing the files on tape.
Data archiving is also a way to lower your backup costs. It removes infrequently accessed data from your backup data set. By removing the older, less-used data, you can free up space for newer, more valuable data.
Primary storage is where your most critical data is stored. A modern primary storage solution provides protection from media failure and replicates data to secondary storage. However, this requires a robust infrastructure.
Using data archiving will not only improve your backup performance, but it will also reduce the cost of primary storage. Rather than using a large amount of backup data, you can move old, redundant data to less expensive, high-capacity storage. You can then use this storage for long-term retention.
Helps businesses meet compliance
An enterprise archiving solution can help businesses meet compliance requirements. Enterprise archiving is the process of storing and managing electronic information in a secure, long-term, off-site location. This allows organizations to make records more accessible, retrieve them quickly, and improve document management.
In today’s data-driven world, recordkeeping is important. Business records contain vital information. To keep them compliant, businesses must adhere to specific mandates for privacy and workplace security. Records can be made up of email communications, websites, and corporate social media applications.
Many industries, including financial services and health care, have strict recordkeeping standards. The Financial Industry Regulatory Authority (FINRA) for example, has regulations covering investment activities and client data. HIPAA privacy forms are also required.
Compliance is a year-round task, and it’s essential to find effective ways to keep historical records. Investing in the right technology can minimize costs and maximize productivity. A reliable, scalable solution can simplify email retention and improve employee productivity.